HPC Coordinator Job Description

Grand Forks Historic Preservation Commission Coordinator Job Description

Definition:

To coordinate the programs and activities for community and governmental relations for the Grand Forks Historic Preservation Commission (HPC); to represent the Commission in dealing with local, state and federal constituencies; and to provide highly responsible and complex administrative support to the Commission.

Office Administration:

Develop and administer budgets; write grant requests; keep accounting records; establish and publish meeting agenda; record and publish meeting minutes; develop and submit reports to state offices; draft external correspondence; purchase, maintain and operate office equipment (including PC, laptop, digital projector; laser printers; scanner; copiers; digital and 35mm cameras; telephone); maintain HPC filing systems; maintain valid driver’s license and provide vehicle.

Marketing/Public Relations:

Public speaking (testimony before council, planning and zoning, state board, federal agency reps, etc.; presentations to the public on a variety of HPC topics; radio/TV interviews; presentations to/discussions with other cities [especially with regard to flooding]); brochures; press releases; historic displays; respond to public inquiries; maintain and update HPC web site.

Liaison:

Interact for the HPC with city, state and federal representatives and with the public on issues relating to the HPC.

Expertise:

Advise the HPC regarding pertinent issues, regulations, and procedures; advise various constituencies regarding Section 106 review.

Assist in formulation of short- and long-term goals of the commission.  Develop and implement process to achieve goals.

Keep current on National Park Service regulations, Federal Preservation laws/regulations, ND State Historic Preservation Office (SHPO) regulations; be knowledgeable regarding city ordinances and Robert’s Rules of Order; keep current on pertinent periodicals including Preservation magazine, National Trust Forum, Grand Forks Herald; monitor pertinent listservs; be able to read blueprints, working drawings and specs.

Work effectively in Microsoft Word, Publisher, and PowerPoint, as well as city accounting systems.

Administer Projects:

National Register Nominations:  work with property owner(s) to obtain approval for property nomination: develop/issue RFPs; review and recommend selection of consultant; draft contract; assist and monitor consultant; review drafts for clarity, content and completeness; participate in public presentations; initiate payments to consultant; coordinate all activities with the SHPO and consultant; ensure that product meets requirements of SHPO and National Park Service; issue press releases and legal notices as needed; distribution to owners and local libraries.

Architectural Surveys:  develop/issue RFPs; review and recommend selection of consultant; draft contract; assist and monitor consultant; review drafts for clarity, content and completeness; participate in public presentations; initiate payments to consultant; coordinate all activities with the SHPO and consultant; assure that product meets requirements of SHPO and Park Service; issue press releases and legal notices as needed.

Brochures:  bid and contract project; research and write copy; research historic photographs; take current photographs; provide printer with near photo-ready draft; supervise editing; initiate payments to printer; coordinate all activities with the SHPO; assure that product meets requirements of SHPO and National Park Service; initial distribution and continued maintenance of distribution to local/state outlets.

Qualifications (Knowledge, Skills and Abilities)

Education:  College degree (Liberal Arts preferred) or equivalent experience.

Knowledge:  Knowledge of laws, ordinances, regulations, operations, services and activities of Certified Local Governments.  Ability to reference pertinent Federal, State and local laws, codes and regulations.  Architecture.  Local history.

Skills:  Communicate clearly and concisely, both orally and in writing.  Public speaking.  Establish and maintain effective working relationships with city employees, public officials and the public. Effective grant writing.  Research.

Abilities:  Ability to plan, organize and fulfill duties independently.  Identify and respond to community preservation issues, concerns and needs.  Develop and administer HPC goals, objectives and procedures.  Interpret and explain HPC policies and procedures.  Respond to requests and inquiries from the general public.  Prepare clear and concise administrative financial reports.  Analyze problems, identify alternative solutions, project consequences of proposed actions and provide recommendations in support of goals.  Research, analyze and evaluate new service delivery methods and techniques.  Interpret and apply Federal, State and local policies, laws and regulations.

Pay Range

25 hours per week

Starting wage from $17.50 to $22.50 per hour, depending on experience and qualifications.

 

Application 

Send letter of application, three written references, and resume to:  GF Historic Preservation Commission, 255 N. 4th Street, PO Box 13876, Grand Forks, ND  58208-3876 by Tuesday, Nov. 29, 2016.